The Data Protection Act 1998 states that all paper records containing personal information need to kept in a secure place.
You can improve on this with an online HR system to keep everything you need current and secure.
Records could include:
- Job Application form
- Job offer letter
- Right to Work in the UK evidence
- Evidence of driving licence
- Home address details
- Pension beneficiary details
- Contract of Employment
- Letters agreeing changes to Terms and Conditions
- Emergency Contact details
- Job Description
- Performance Management documents
For example purposes only. This is not an exhaustive list.