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Q. What records should be kept in a staff file?


The Data Protection Act 1998 states that  all paper records containing personal information need to kept in a secure place. 

You can improve on this with an online HR system to keep everything you need current and secure.

Records could include:

  • Job Application form
  • References
  • Job offer letter
  • Right to Work in the UK evidence
  • Evidence of driving licence
  • Home address details
  • Pension beneficiary details
  • Contract of Employment
  • Letters agreeing changes to Terms and Conditions
  • Emergency Contact details
  • Job Description
  • Performance Management documents

For example purposes only. This is not an exhaustive list.

Charlotte Orange
Charlotte Winder
HR Advisor
01772 600228
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